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Club “101”

Recruiting New Members

Math Club at Involvment Fair 2015 talking to studentsNew members are the life of any organization. They provide new ideas, enthusiasm and keep the team moving after graduation. Everyone wants new members. New organizations are starting all the time. As the number of student groups increases, the competition for new members intensifies. Keys to successful recruitment include participation in scheduled Involvement Fairs and Open Houses planning programs for the beginning of the Fall semester, and submitting your club registration form on time so Student Life & Activities can direct interested students to the current club leadership.

Look objectively at your organization: What is our purpose? What are our future plans? Knowing the answers to these questions will help you define who you want to recruit and how you want to recruit them. Think of the things your organization has to offer to prospective members. Make sure you review your club web-page so that it accurately reflects the message you want to send about your student organization.

Be sure to incorporate what you have to offer into your publicity. Your new members (like your returning members) will need to feel like they belong in the group. Get them involved in the workings of the organization. Get to know them. Help them get to know you. Let them know that their contributions are needed and appreciated. Following these steps will lead to a more enjoyable and rewarding experience for everyone!

Club Executive Board Members

A common executive board is made up of:

  • President – presides over meetings, acts as the spokesperson for the group, calls meetings and acts as the overall official for the organization.
  • Vice President – usually heads special committees and acts in the place of the President in their absence.
  • Secretary – keeps records of the meetings and formal business, as well as writes letters for the organization.
  • Treasurer – keeps financial records of the organizations, keeps the officers’ roster up to date and prepares the budget.

There are other positions that could serve on an executive board (parliamentarian, public relations, etc.) If your group needs help determining club needs, please see your assigned Student Life Assistant Director.

Students who serve in these leadership positions must be currently enrolled for a minimum of six college credits (active – not audit status) and must be in good academic standing (as defined in the College catalog).

Fundamental Rights of Individuals Involved in Organizations

  • The right to maintain close contact in relationships with friends and family members who are not involved in the organization.
  • The right to disagree with group members without being belittled.
  • The right to say “no” or “I need to think about this,” whether it is about expectations of members, dues, activities, or time requirements.
  • The right to ask questions and to express opinions.
  • The right to know the history of the organization.
  • The right to be respected as an individual.
  • The right to withdraw from the organization without fear or humiliation.

Responsibilities of Organizations

  • Along with the benefits of becoming a registered student organization at Brookdale Community College, there are certain responsibilities that must be fulfilled. These responsibilities are outlined below:
  • All clubs must have an updated Constitution on file in the Office of Student Life & Activities.
  • All clubs must have an updated list of officers and advisors on file with the Office of Student Life & Activities.
  • All officers must be currently enrolled in six or more Brookdale Community College credits (active – not audit status)
  • All clubs must have an advisor who is employed by Brookdale Community College.
  • Membership must be open to all full and part time students at all campuses.
  • Club meetings must be held in an open and accessible space. If you have a specific ADA request, please contact Disability Services.
  • Clubs will follow all Brookdale Community College policies and procedures, as well as local, state, and federal laws.
  • Clubs and their members will comply with Brookdale Community College’s anti-discrimination and anti-hazing policies.
  • The club’s money must be maintained in an account with Brookdale Community College No outside bank accounts are permitted.
  • Officers will accept responsibility for all program planning functions, from room reservations to the supervision of events and activities.
  • Officers will develop honest and open lines of communication with the club’s Faculty/Staff Advisor and their assigned Student Life Assistant Director, keeping them apprised of the group’s activities.

Advisor Roles

  • Advisors, with rare exceptions, volunteer their time and efforts to student organizations without financial compensation. At all times they should be appreciated and valued for the work they do for students.
  • Advisors should be knowledgeable in the nature of the club (i.e. how to assist the club in reaching goals/purpose)
  • Advisors must sign off on all requests. This includes room reservations, food service requests and any application for funding.
  • The advisors are not the club leader but a consultant that initiates ideas or information applicable to the club’s interest. All decisions must be student driven.
  • Advisors should make every attempt to attend club meetings. Meeting minutes must be sent to advisor for any meeting that is missed.
  • Advisors will serve as event chaperones. In the event they are unable to attend an event, it is necessary that another Brookdale employee is chosen.
  • Advisors should assist students in ensuring the club maintains accurate records of club business.

Working With Your Advisor Effectively

Communicate! Make sure your advisor is informed of all activity of the club, including meeting times, programs, votes, upcoming discussions, and any other pertinent information.

Ensure your advisor is interested with respect to club activity, try to get them engaged and involved as you would any club member.

Provide them with copies of the minutes and agendas prior to start of meetings.

Allow space on the agenda for your advisor, in case they wish to address the club.

Allow your advisor to advise and not dictate the actions of the club – set ground rules with your advisor as to their specific role at the start of each academic year to avoid confusion and potential frustrations.

In some cases, the relationship that develops between Advisor and Advisee is not good or productive. A relationship where there has been no discussion of expectations, no clarification of roles—and everyone is doing a lot of guessing and even more assuming—is a strong indication that this relationship could be in trouble.

These expectations should be discussed and processed at the beginning of the year. After your groups expectations have been laid out, it would be helpful to distribute these to group members. It is also important to update them or reflect on whether or not the expectations are being met throughout the year.

For more information, check out the Advisor Checklist.

Posted in: Club Resources