YEAR: 1999-2000

CHARGE: College Life is charged with examining the ways in which student elections take place

RECOMMENDATIONS:

From May 2000 Governance Gazette - Year-end Committee Report

College Life and Student Development focused most of their attention on the charge of increasing student participation in Governance. The results are summarized in the recommendations printed on page 1 of this Gazette. The College Life committee also discussed the charge concerning services to evening and extension branch students and did not conclude the discussions. These two charges were the focus of the College Life Committee for the entire year. (It may also be important to note that some members of our committee and others were also deeply involved in the College Hour meetings, which were a major distraction for the entire Fall of 1999.)

Recommendations from Student Development and College Life on Increased Involvement of Students in Governance.

Kathy Pultar and Cecilia Castro-Abad, for Student Development, and Don Dickson, for College Life, presented a set of recommendations designed to increase student awareness of and participation in Governance. This is the text of their joint recommendations:

It is recommended that the following areas be considered as charges for committee work for academic year 2000-2001 so they can be fully developed and implemented.

1. Identify and implement marketing and promotional strategies to create a Governance presence on campus.

2. Examine and identify student incentives to increase student participation.

3. Implement additional leadership and training opportunities for campus community.

4. Examine and identify strategies to increase connection between the student life board and governance.

5. Develop a script and prepare governance information/ orientation packet for faculty. Currently in development phase targeted for pilot Fall 2000.

6. Create a student application/tracking form for governance participation.

RECOMMENDATIONS FOR THE RECRUITMENT PROCESS

1. The campus community will be provided with a recruitment script and governance information.

2. All faculty will present a suggested three to five minute presentation on the first day of classes (or course orientation) orienting, motivating and recruiting students to participate in governance.

3. As students are identified, an application/tracking form will be sent to the student life board for tracking and election/appointment to committees.

4. Each committee member discusses governance at all department/division meetings with an emphasis on student recruitment. Governance will be an agenda item at these meetings.

RESULTS:

VOTE:

No vote.

PRESIDENT’S RESPONSE:

No response in Gazette.

OUTCOME:

YEAR: 1999-2000

CHARGE: College Life and Student Development are charged with examining the concept of a student senate at Brookdale, and making recommendations on services for evening students and students at extension sites

RECOMMENDATIONS:

From May 2000 Governance Gazette - Year-end Committee Report

College Life and Student Development focused most of their attention on the charge of increasing student participation in Governance. The results are summarized in the recommendations printed on page 1 of this Gazette. The College Life committee also discussed the charge concerning services to evening and extension branch students and did not conclude the discussions. These two charges were the focus of the College Life Committee for the entire year. (It may also be important to note that some members of our committee and others were also deeply involved in the College Hour meetings, which were a major distraction for the entire Fall of 1999.)

RESULTS:

VOTE:

No vote. Work not completed.

PRESIDENT’S RESPONSE:

No response in Gazette.

OUTCOME:

YEAR: 2000-2001

CHARGE: Guidelines for Promotion, Advertising, and Publishing on Brookdale’s Web Page and Portal System  

RECOMMENDATIONS:

Recommendation #1:

The College Life Committee recommends the following guidelines for advertising be adopted by the College.

1. No advertising, promotion of, or links to alcoholic, tobacco, gambling, or drug-based products that have addictive characteristics.

2. No advertising, promotion of, or links to services that would in any way lead to a violation of conditions of the College Student Code of Conduct (e.g. term paper services, etc.) or these guidelines.

3. No advertising, promotion of, or links to activities promoting violence, bias, or social or value degradation. No profanity, obscenity, lewdness, or any suggestion of these elements in any form.

4. No advertising, promotion of, or links to commercial services intended to compete with Brookdale-provided services unless they are considered extended opportunities.

5. No sponsorship, promotion, or advertising for other higher education institutions and/or services considered to be in direct competition with Brookdale, except in cases where it is deemed to be complementary to Brookdale’s mission and goals.

6. No political or religious advertisements of any kind.

7. In no case shall any promotion or advertisement suggest endorsement by or association with Brookdale Community College without prior agreement by the College.

8. No personally identifiable information* will be collected by advertisers or Time Cruisers without express prior permission from the user.

9. No advertisements that promote fraud in any form, such as vacations, investments, and “pyramid” business schemes; or advertisements that encourage fraudulent or inappropriate business or personal behavior.

*Personally identifiable information: Examples of this type of information include name, address, phone, student number, social security number, email username, and passwords. This is information that can identify you personally.

Recommendation #2

For portal advertising, we recommend there be internal and external gatekeeping in place to be certain the guidelines are upheld:

Internal: The Marketing Services Office should serve as the internal office that monitors the advertisements posted and responds to campus questions or concerns.

External: The Campus Cruiser representatives should be provided with a copy of the Student Conduct Code and these guidelines for reference.

RESULTS:

VOTE:

There was no discussion prior to the vote. There were 7 abstentions and the remaining voters all voted affirmative. The recommendations have been forwarded to Dr. Burnham.

PRESIDENT’S RESPONSE:

On February 6, the Forum passed the Guidelines on the Use of Advertising and these were forwarded to the President. On March 8, Dr. Burnham responded “I reviewed with much enthusiasm the Guidelines for the Use of Advertising and would like to congratulate the College Life Committee and Governance Steering for their diligence in researching and reporting on this complex and important issue. With the recommendations you forwarded, I have prepared a College Policy and a College Regulation for review by the Policy Committee of the Board of Trustees. With their anticipated adoption in May (lodging in April), they will immediately go into effect and will be distributed on campus. All “advertisers” will receive a copy of the Policy and Regulation. ”

OUTCOME:

YEAR: 2000-2001

CHARGE: Policy and Regulation on Acceptable Use of Computing Network, Resources, and Facilities    

RECOMMENDATIONS: See 2001-2002 Recommendations

YEAR: 2001-2002

CHARGE: Policy and Regulation on Acceptable Use of Computing Network, Resources, and Facilities

RECOMMENDATIONS:

BOARD POLICY (New)

I. TITLE OF POLICY

Acceptable Use of Computer Network, Resources and Facilities

II. OBJECTIVE OF POLICY

To authorize the President to develop a College Regulation to establish rules, procedures and guidelines for using the College’s computer network, resources, and facilities

III. AUTHORITY

N.J.S.A. 18A:64A-12

IV. POLICY STATEMENT

To prevent the misuse and abuse of the College’s Computer Network, resources and facilities to establish appropriate conduct for all users of the College’s resources, the President is authorized to establish rules, procedures and guidelines for using the College’s computer network, resources, and facilities.

V. RESPONSIBILITY FOR IMPLEMENTATION

President

COLLEGE REGULATION (New)

I. TITLE OF REGULATION

Computer Resources, Network and Facilities Use Regulation

II. OBJECTIVE OF REGULATION

To establish rules, procedures and guidelines for College computer resources, network and facilities use.

III. AUTHORITY

Board of Trustees Policy (reference number of above policy)

IV. REGULATION STATEMENT

In accordance with the Board Policy on Computer Resources, Network and Facilities Use, and the Board

Policy on Academic Freedom the following establishes appropriate conduct for all users and promote acceptable usage of College computer resources, networks and facilities.

A. Permitted Use

The College will not censor or limit access to any information that does not violate federal, state, or local laws. To maintain a workplace sensitive to the diversity of its employees and students while preserving a dynamic and inclusive on-line community that is necessary to the function and purpose of higher education, the authorized and responsible exercise of computer privileges is required of all users.

B. Privacy Issues

Contents of electronic files will be examined or disclosed only when authorized by the user, approved by designated Brookdale officers (President, Executive Vice Presidents, Vice Presidents) or required by law.

The College reserves the right, however, to inspect, copy, store, and disclose the contents of electronic files but will do so only when it believes it is appropriate to prevent or correct unauthorized use, satisfy a legal obligation, or insure appropriate use of College resources.

C. Intellectual Property and Copyright

Brookdale Co mmunity College requires that all uses of copyrighted materials comply with federal law (Title 17, US Code Section 107) and the Policies and Regulations of the Board of Trustees. The full text of the federal law (Title 17, US Code, Section 107), including the Fair Use provisions, and guidelines for determining compliance, are available at the Reference Desk in the Library and by hyperlink from the Library’s website. Responsible regard for intellectual property and copyright includes but is not limited to:

1. Citing sources and complying with standards for proper citation when using a portion of another’s work. Detailed information on citations standards is available at the library web site.

2. Obtaining permission from the copyright holder hen using all of a work (a full image, a complete poem, a whole song).

3. Obtaining permission from the copyright holder to copy any software that requires purchase. In most cases, software already purchased by a consumer may not be transferred to another’s computer without permission of the copyright holder; otherwise, both parties may be liable for copyright infringement.

D. Authorized Use

Use of College computing resources is a privilege and must be treated with the highest standards of ethics and respect for others. Individuals working on the Brookdale campuses and those dialing in from remote locations will be held to an equal standard of conduct for the appropriate use of computer resources. Academic and College business use takes priority over personal use. Authorized users recognize and accept the standard for appropriate use and will confine their activities to the established guidelines, which include but are not limited to:

1. Conducting the business of the institution.

2. Completing an assignment or other body of work directly related to a course or workshop in which the individual is enrolled.

3. Conducting research for educational purposes.

4. Communicating with other users, both within and outside the Brookdale community, in a reasonable manner.

5. Downloading public domain, free, trial or demonstration software, and other files to removable media owned by the individual.

6. Changing the individual’s password.

7. Creating and maintaining individual web pages located on the Brookdale Community College web site, according to the guidelines posted for such publication.

8. Accessing information resources at other institutions in a non-invasive manner.

9. Developing more effective technological skills

E. Unauthorized Use

Unauthorized uses include but are not limited to:

1. Using computer resources for personal or financial gain, such as selling access to college computer resources, distributing advertisements, or performing work for personal profit authorized by the College.

2. Using computer resources to solicit others for commercial ventures, religious or political causes, or outside organizations.

3. Engaging in activity that might be harmful to system performance or access, such as flooding the system with e-mail traffic or intentionally introducing a virus to the system, or making unauthorized changes to system settings.

4. Using computer resources to harass another person or entity.

5. Attempting to circumvent resource limits or security measures.

6. Engaging in illegal activities, such as attempting to gain unauthorized access to computing resources at another site.

7. Violating license agreements or copyright laws, such as transferring copyrighted materials to/from a college computer.

8. Allowing unauthorized users to access a Brookdale account, the Internet, or other computer resources.

9. Misusing shared resources, which can include but is not limited to actions such as artificially maintaining a modem connection when not in use, clogging the server with too many files, and excessive printing from shared printers

10. Violating College policies, regulations, rules, and procedures, such as lab and system regulations, and policies and regulations prohibiting discrimination and sexual harassment.

F. Criminal/Illegal Acts

Criminal/Illegal Acts include violations of federal, state, or local laws and regulations such as:

1. Attempting to enter another individual’s account.

2. Using another individual’s account without permission.

3. Attempting to delete, destroy or modify files on a computer or server that are not in the user’s personal drive or folder/directory.

4. Writing or deliberately sending a virus, worm, or trojan horse, or initiating a denial of service or any other attack within Brookdale or from Brookdale to any other network.

5. Distributing information protected by privacy laws.

6. Making terroristic threats or otherwise threatening the safety or well-being of others. The federal statute on fraud and related activity in connection with computers is U.S. Code Title 18, Section 1030.

V. Responsibility for Implementation

RESULTS:

VOTE:

Board Policy on Computer Resources, Network, and Facilities Use was passed with a vote of 87 for, 0 against and 1 abstention

College Regulation on Computer Resources, Network, and Facilities Use was passed unanimously

PRESIDENT’S RESPONSE:

Dr. Peter Burnham formally approved the recommendations, as follows:

College Policy 2.9000 Acceptable Use of Computing Network, Resources and Facilities

College Regulation 2.9000R Acceptable Use of Computing Network, Resources and Facilities

The vote was faculty only.

OUTCOME:

YEAR: 2001-2002

CHARGE: Use of College Facilities

RECOMMENDATIONS:

PRINCIPLES FOR THE USE OF COLLEGE FACILITIES

1. Brookdale Community College is a publicly-supported, open door, community-based, educational institution. Its facilities must be utilized for the benefit of the educational mission and its public, community service functions. The primary purpose of the college is the provision of educational services. The priority use of educational facilities is for educational purposes. Priority of special use facilities, (Gym, PAC and SLC,) will only be re-assigned in exceptional situations.

2. The college, as defined in its Mission, is a community environment. Facilities, which include buildings and land associated with Brookdale Community College, should be available for use by community organizations and groups as long as such use is not in conflict with the primary educational interest of the facilities or the land and does not jeopardize the safety or security of the campus.

3. Within the Brookdale community, determination of priority use for campus facilities (except the Student Life Center) should be guided and determined by:

a. Primary academic purposes: classes, laboratories and academic-support activities.

b. Noncredit training and academic programming must be provided a “next level” priority to credit course use. Recreational or vocational noncredit experience is a next level priority in service of “students” even though they may be noncredit students.

c. Student utilization of facilities for student activities, student sponsored events and activities, particularly of an educational nature if combined with an academic course or program, would also have priority access ahead of external community use. However, designated student use facilities defined within the Student Life Center will have first priority access by students and second priority access to external groups, consistent with the college’s need to generate revenue through public events and conferencing activities. Collaborative procedures for sharing between student use and conferencing such space will be defined by mutual agreement of the Dean of Enrollment Development and Student Affairs together with the Executive Director of Auxiliary Services in consultation with the Vice President for Outreach, Business, and Community Development and the Vice President for Business and Finance and appropriate advance scheduling done to minimize conflicts. In the case of such conflicts, final adjudication of utilization will be determined through discussions of the Dean of Enrollment Development and Students Affairs and the Executive Director of Auxiliary Services with any tie breaking at the level of the Executive Vice President and, if necessary, the President.

4. Community use of appropriate college facilities is encouraged. Specific plans for such expanded use should be developed by units responsible for these facilities in cooperation with the Vice President for Outreach, Business, and Community Development, the Dean of Enrollment Development and Student Affairs, the Executive Director, Marketing Services, and any other college official who has the role of either “brokering” facility use for special events or is a potential “consumer” of those community uses.

5. All facilities use by outside groups will engender appropriate fees and charges to offset expenses as well as provide a marginal revenue-over-expenses flexibility to address general overhead for the management of all facilities. Such rates and charges will be reviewed and finalized every two years and approved by the President. Appropriate insurance coverage must be in place prior to any scheduling of facilities. Such fees may also apply to inside College organizations for events that call for added College overhead expenses.

6. Waiver of fees will be at the discretion of the President if deemed in the best interest of the college. Such waivers will be limited in scope and considered an exception and should not be routinely petitioned.

7. Detailed policies and regulations for the use of all college facilities will be developed, approved, implemented, and promulgated by the President. College Governance will be consulted on all facilities use policies and regulations.

Recommendations for the Use of College Facilities from the College Life Committee

1) Rooms should be used for intended purposes only.

2) Insurance requirements and coverage for renters should be reviewed

3) Room users should not change locations unless they have notified the scheduling office

4) Fee structure should be reviewed.

5) All facilities users (internal and external) should follow the current guidelines and be provided a copy of guidelines

6) Factors like the number of participants, purpose, revenue generation, and safety/security should be considered in the decision of priority in special use facilities (PAC, GYM, SLC)

7) The scheduling process should be clarified and communicated both internally and externally.

8) Resource 25 scheduling software should be implemented and shared between offices that schedule special facilities. i.e.— the Gym, PAC, Student Life Center

9) Develop a process for determining whether a scheduled event can take place when the college is closed due to inclement weather. Additional costs to the college should be considered.

10) Develop specific guidelines about the timelines for payment, insurance, non-refundable dates for cancellation, and other required documents

11) Groups that consistently use Brookdale facilities without scheduling their meetings should be identified and notified of the appropriate procedures.

RESULTS:

VOTE:

The Recommendations on Facilities Use from College Life were passed (Principles - 90 for, 1 against, 3 abstentions; Recommendations – 93 for, 0 against, 1 abstention).

PRESIDENT’S RESPONSE:

Dr. Burnham wrote that he was “gratified at the Forum’s vote of approval and the comprehensiveness of the campus wide discussion,” and he praised College Life’s yearlong work.

OUTCOME: