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April 16 Employee Announcement

Employee Announcement – April 16, 2020

I hope you are all staying safe and well.  Our hearts and best wishes are with those who are ill or who are dealing with losses of loved ones.  Please let us know how we can support you.

The following information is important to read and disseminate:

  1. Stay at Home Executive Order

There have been some questions about the extension of the Governor’s Executive Order extending the Public Health Emergency and what that means to us.   Here’s the quick summary:

On March 9, Governor Murphy signed Executive Order (EO) 103, declaring NJ to be in a state of a public health emergency.  By statute, that declaration automatically expires after 30 days unless it is extended.  On March 21, EO 107 was signed by the Governor, directing NJ residents, unless otherwise exempted, to stay at home during the health emergency.  On April 7, 2020, the Governor signed Executive Order 119, extending the public health emergency, which will automatically expire in 30 days unless extended again or rescinded earlier.  The April 7th declaration extended the Stay at Home order.   Until we hear differently, the state of emergency will continue in place until on or about May 6.

Today, the Governor also announced that NJ schools will remain closed for instruction until at least May 15.  And tonight you may have listened to the presidential briefing describing the phased approach to reopening the economy.  Things continue to change daily.

I hope that explanation helps to provide you with as much as we know at this time regarding how long the Stay at Home order may last.   Stay tuned…

  1. CHANGE – Hourly and Student Pay

Supervisors – Please share the information in red, below, with your hourly and student workers. 

As you know, over the past several weeks we have continued to pay hourly and student employees based on average hours worked since mid-January. 

Here is what happened:

March 31 pay check – reflected hours worked from March 6-19.  Hourly and student workers were paid for the hours they worked from March 6 through March 11 and for the hours they were scheduled to work between March 12 and 19.  (We went remote on March 12.)

April 15 pay check – reflected the pay period from March 20 – April 5.  In an attempt to keep our hourly and student workers whole at least temporarily, hoping we would be back on site soon, we paid hourly and student workers the greater of the hours actually worked or the average hours worked over the past 5 pays and asked all supervisors to assign them work to the extent possible.

April 30 pay check – will reflect the pay period from April 6 – April 19.   Hourly and student workers will be paid in the same manner as the April 15th pay.

May 15 pay check – will reflect the pay period from April 20 – May 5 based on the following:

  • FEDERAL WORK STUDY STUDENTS will continue to be paid their average hours as in the April 15 and 30 pays. This is possible because these jobs are funded by federal financial aid, not by the College.  Federal financial aid continues to be available to fund these positions even during the pandemic when work may not be available or is available in a limited basis.   
  • HOURLY AND STUDENT WORKERS will be paid only for hours actually worked. Supervisors are asked to assign these part-time workers to the extent possible, even if the work is outside your department – such as “loaning” them to Admissions to make calls when needed.   Hourly and student workers are a valuable part of our work force.  Keeping them working during this difficult time would be great if the work is available and can be assigned. 
  1. Leave Time Approvals

Supervisors are reminded to go to Colleague’s My To Do List (MTDL) to process all outstanding leave requests on a regular basis, especially from now until the end of June.  It is important for all those reporting to you to know what their current leave balances are so they can request vacation or floating holiday time that will otherwise be lost at the end of the fiscal year.

  1. Use of Accrued Time

Please be sure that you continue to request time in a remote environment just as you would if you were in your physical work space.   Even through the Stay at Home executive order, vacation time allows you to disengage and take some time for yourself, especially as we address the personal stresses associated with a pandemic.

Employees are expected to be personally accountable for their work.   If you are unavailable to work for any reason, you need to request leave for that time.  You can check your vacation and floating holiday balances by going to Employee Leave Requests in Web Advisor, as you would when you are requesting leave.  Note that the balance does not reflect leave requests you have made that have not yet been approved by your supervisor.

  1. Family First Coronavirus Response Act (FFCRA) provides employee with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. The provisions apply from April 1 through December 31, 2020.

Employees are entitled to up to 2 weeks (prorated for PT employees) paid sick leave at their regular rate of pay, not charged against your leave accruals, paid at:

  • 100% for qualifying reasons #1-3 below, up to $511 daily and $5,110 total;
  • 2/3 salary for qualifying reasons #4 and 6 below, up to $200 daily and $2,000 total; and
  • Up to 12 wks of paid leave and expanded family and medical leave paid at 2/3 for qualifying   reason #5 below for up to $200 daily and $12,000 total.

Eligible Employees

Employees who have been employed for at least 30 days prior to their leave request may be eligible for up to an additional 10 weeks of partially paid expanded family and medical leave for reason #5 below.

The US Department of Labor recently identified the documentation required for each qualifying reason for leave related to COVID-19.  These are listed below.

All requests must include:

  • Employee Name
  • Dates of requested leave
  • Qualifying reason for the leave, and
  • Oral or written statement that the employee is unable to work because of the qualified reason   for leave.
Reason Documentation Required per US DOL
  1. Is subject to federal, State, or local quarantine or isolation order related to COVID-19

 

an employee must additionally provide the name of the health care provider who advised the employee to self-quarantine due to concerns related to COVID-19.
2. Has been advised by a health care provider to self-quarantine related to COVID-19 an employee must additionally provide the name of the health care provider who advised the employee to self-quarantine due to concerns related to COVID-19.
3. Is experiencing COVID-19 symptoms and is seeking a medical diagnosis

 

an employee must additionally provide either:

(1)  The name of the government entity that issued the Quarantine or Isolation Order to which the individual being cared for is subject; or

(2)  The name of the health care provider who advised the individual being cared for to self-quarantine due to concerns related to COVID-19.

4. Is caring for an individual subject to an order described in (1) or self-quarantine as described in (2) See above
5. Is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons

 

an employee must provide:

(1)  The name of the son or daughter being cared for;

(2)  The name of the school, place of care, or child care provider that has closed or become unavailable; and

(3)  A representation that no other suitable person will be caring for the son or daughter during the period for which the employee takes Paid Sick Leave or Expanded Family and Medical Leave.

6. Is experiencing any other substantially-similar condition specified by the US Dept of Health and Human Services

If you submit sick leave via Web Advisor, the time will be charged to your regular accruals.  The Family First Coronavirus Leave gets processed by contacting Michelle Kneute at mknuete@brookdalecc.edu with the documentation noted above. 

  1. Annual Compliance Training

Congrats to the 45 full-time employees who have already taken the opportunity to get a head start on your FY21 Compliance Training. Twenty (20) of you have completed all the courses!!

Note that the Notices, Policies, and Regulations document will be added soon.

If you are full-time employees and interested in completing the courses in advance of the new fiscal year, using your web browser, go to  https://brookdalecc-nj.safecolleges.com  Log in using your NetID/Brookdale Username: ex. (jdoe) NO PASSWORD is required! If you should need assistance using SafeColleges or experience technical difficulties, please call 1-800-434-0154. Any other question, please contact Linda DeButts, Manager of Professional Development – HR, ldebutts@brookdalecc.edu or Crane Kanthajan, Manager – HR Services, kkanthajan@brookdalecc.edu

  1. MetLife Webinar

The team of MetLife/Brighthouse NJABP/ACTS representatives are committed to promoting financial literacy and making themselves available to discuss any financial questions or concerns that you have. They invite you to attend the following Financial Literacy webinar:

Retirement Account Market Update

Tuesday, April 21st

10am-10:30am

Online workshop via ZOOM

  • COVID-19 has effected every part of our daily lives. This webinar aims to provide you with important updates and information related to your investment accounts, the stock market, and measures to boost the economy such as the CARES ACT, touching on Student Loans and Retirement Accounts. Creative Financial Strategies works with about 150,000 clients managing over six billion dollars in assets.  Updates will be provided by Investment Specialist, Vincent Tagliaferri, who is the head of the firms’ investment department, and head of the Financial Planning Department, Doug Berry.

In order to RSVP and receive your link to join the free online seminar, please email Brandon Martin at brandonmartin@financialguide.com . Please invite any family members or friends to join you. If you are also interested in a 1 on 1 virtual consultation (by appointment), please reach out to Brandon Martin to schedule a meeting and/or a review of your accounts

Stay well!