Employee Announcements – May 28, 2020

And so it continues….   We hope you are all well and staying safe.  As the warmer weather finally arrives, please continue to do your part to keep us all safe.  Keep your distance, wash your hands, wear a mask around others, and do something good for yourself and your loved ones each day!

New Approval Process for Access to Campus – Please read carefully

The Governor’s Executive Order 107 signed in March remains in effect.  That order prohibits most businesses (us included) from being open except to those who are performing functions essential to the operation.

Essential Employees:  To date, only police, security guards, and facilities personnel are designated as essential.

Authorized Employees:  We have authorized some employees, such as those in payroll, purchasing, and financial aid to be on campus as needed to maintain essential functions.   Authorized employees do not need single access approval but do need to contract dispatch at 732-224-2222 once on campus for building access by a police officer.

Single Access Requests (REVISED):  Employees who are given approval for single access requests may be permitted to be at work, if necessary.  We are changing the approval process slightly to ease the administrative burden for these single access requests.   Requests will continue to be required at least 24 hours ahead of needed access. Supervisors will still vet all requests for compliance with the executive order and send the requests they can support to their SELT member.  The SELT member will also vet the request and make the final approval, forwarding the request with approvals to Tara Brady, Police Department Desk Clerk, copied to Associate VP Patricia Sensi, Chief of Police Robert Kimler, AND THE EMPLOYEE REQUESTING ACCESS in the format below.  Copying the employee will be notice to the employee that the request has been approved.  The approved employee will need to contact dispatch at 732-224-2222 once they arrive on campus for building access by a police officer.


Subject:  Single Event Access for [Employee Name]

Content of email:  

Open Access (NEW):

With consideration for the end of Spring and start of Summer semesters, the Lincroft academic buildings will be open on Wednesday, 6/3/20, between 10:00 a.m. and 4:00 p.m., for employees to pick-up/drop-off items.

Weekends (NEW):   Effective June 1, NO ACCESS will be available on Saturdays and Sundays.

Time Recording

This may seem silly to those of you whose days and nights and weekends have lost their beginnings and ends but summer hours start June 1.  Normal (really?) working hours go from 7.5 to 7 hrs per day from June 1 through August 15.

As the end of the fiscal year approaches, keep in mind that vacation accruals over the maximum allowed by law and contracts cannot be carried over.  You are encouraged to coordinate the use of time off with your supervisor to ensure that you have taken every opportunity to focus on yourself.

Personal time and sick leave cannot be used as vacation days.   Please be ethical in your use of this time.

Support Resources

Human Services Commissioner Carole Johnson said. “We are here to help. We have launched the NJMentalHealthCares helpline at 1-866-202-HELP to provide New Jerseyans a safe space to connect and discuss the anxiety we all feel in this challenging time.  With this new funding, we will be able to add additional services and supports.”

Department resources for those concerned about their mental health, the mental health of someone they love, or someone who just needs a safe place to talk about their anxieties in this uncertain time include the NJMentalHealthCares helpline 1-866-202-HELP (4357), available from 8 a.m. to 8 p.m. seven days a week for free, confidential support by live trained specialists.

DHS is also offering emotional help and support to hearing impaired individuals during COVID-19. In addition, the St. Joseph’s Health’s ACCESS Program, with support from DHS, is offering a free emotional support helpline in American Sign Language to deaf and hard of hearing New Jerseyans regarding COVID-19 related anxieties. The confidential videophone helpline can be reached at 973-870-0677 and will be offered Monday to Friday, from 9 a.m. to 5 p.m.

The New Jersey Department of Children and Families (DCF) also has a crisis text line available to residents: Text NJ to 74174 in order to contact a trained counselor who will respond and offer assistance.

Also, from Governmental Relations, the following links may provide additional resources:

Retirement and Pension Info

Below is information for TIAA participants:

1. From May 1 to September 22, TIAA is waiving the Retirement Plan Loan origination fee.

2. Loan Deferment

The CARES Act provides for a loan deferment option for an individual regardless of the fact that the NJDPB has currently opted not to adopt the increased loan limit amount offered through the CARES Act.  Loan interest will continue to accrue through a loan deferment period with a 1-year suspension from the time participants request this option.  There will be an extension on loan payments (e.g., 5-year loan repayment will be paid over a 6 year period with the 1-year deferment in the middle.  5 years of actual loan repayment will still occur).  The loan will be re-amortized at the end of the suspension period and, as a result, a new payment amount and schedule will be determined and communicated to the participant.  Plan participants self-certify that they have meet the coronavirus impacted qualifications and are thus eligible for this loan option.

In cases where there are multiple loans, a participant can choose all loans or they can select which loans they want to defer.

If an individual wants to make prepayment on the loan during the 12-month deferment, a one-time payment can be made as needed.

An individual interested in exploring these details should speak with a TIAA representative at:

The TIAA National Contact Center (NCC)



Phone or Virtual Meetings

3. Money Market Account Information

If you have a Money Market Account as part of your retirement portfolio, you may wish to contact Michelle Kneute for a TIAA flyer with advice.

Stay well.   You can email anyone from HR if you have questions.  We are here to help you.