Accounting Associate – A/P and Billing Support – The Millennium Group (Tinton Falls)

Position Summary

Monday – Friday 8:00 – 5:00pm

Under the direct supervision of the Finance and Administration Manager, the Accounting Associate will be responsible for providing financial, administrative, and clerical support by processing, verifying, and reconciling invoices and client billing according to established policies and procedures in an efficient, timely, and accurate manner.

Job Responsibilities

Reviews and verifies accuracy of all vendor invoices

Resolves any discrepancies and disputes with vendor invoices

Acquires proper authorization approvals and applies General Ledger coding to vendor invoices

Verifies transactions comply with financial policies and procedures

Creates/scans vendor invoice batch weekly

Works with Billing dept identifying billable expenses, ensuring proper coding to vendor invoices

Maintains monthly copier readings

Reviews and verifies accuracy of all AMEX reports/receipts submitted

Reviews and verifies accuracy of all Expense Reports/receipts submitted

Reviews and processes Manual Check requests

Maintains required Vendor Enrollment documents

Maintains/updates Vendor Coding Guide

Maintains client billing files for bi-monthly billing to include management fees/adhoc charges

Processes bi-monthly billing utilizing Freshbooks

Works closely with Operations through client contracts to resolve any discrepancies

Supports Billing dept in creating monthly invoice batches

Perform other related duties and special projects as assigned


Minimum 2 years Accounts Payable work experience in a medium-size accounting office

Associates Degree in Accounting or Business Administration preferred

Ability to perform successfully in a fast-paced working environment

Detail-oriented, able to meet deadlines/manage time

Strong communication skills to effectively interact with vendors, clients and Operations

Additional Information

Job Location: Tinton Falls, NJ 07724

Salary Range: $21.00 per hour

Benefits: Eligible for: PTO (Vacation, Sick, and Holiday), Medical, Dental, Vision Insurance, 401k, and more!

How to apply: