IMPORTANT:Changes for WebAdvisor and Introducing Brookdale Experience on July 1 for Employees

To bring the latest software solutions to our community and stay current with changes, we have been migrating various features from WebAdvisor to Self Service. As of July 1^st, a number of changes are going to take place

Below are the major changes that are being introduced with WebAdvisor Migration:

• New Login Experience: We will introduce a new solution called “Brookdale Experience” to simplify the login experience across various applications utilizing Single Sign-On. From tomorrow morning, The WebAdvisor Self Service icon from My Brookdale on Brookdale’s homepage will take you to the “Brookdale Experience” site for your important application links.

• Leave Time Request / Entry: After July 1, 2022, all Leave Requests (both Full Time and Part Time Hourly) leave will need to be submitted and processed through Self Service.

              Documentation can be found here

• • Employees – https://www.brookdalecc.edu/documents/human-resources/Self%20Service%20Leave%20Employee%20Instructions.pdf
  • Supervisors – https://www.brookdalecc.edu/documents/human-resources/Self%20Service%20Leave-%20Supervisors.pdf
  • Self Service Leave Page – https://www.brookdalecc.edu/self-service-leave/
• E-Req and Procurement Document Approval: After July 1, eReq submission/approvals will need to be submitted and processed via Self Service.

              Documentation can be found here

• • E-Req Request and approval – https://www.brookdalecc.edu/documents/OLD/finance-operations/Procurement%20-%20WA%20to%20SS%20Guidance.pdf?_t=1656541364
• Web Time Entry: This allows us to replace paper timesheets for hourly part-time employees with a web-based time reporting and approval solution. Many departments have begun using this solution; Payroll will continue this rollout Institute by Institute.

Documentation can be found here:

• • Hourly Employee – https://www.brookdalecc.edu/documents/oit/SelfServiceTimeEntryHourly.pdf
  • Supervisors – https://www.brookdalecc.edu/documents/oit/SelfServiceTimeEntrySupervisor.pdf
  • Self Service Time Entry and FAQ page – https://www.brookdalecc.edu/oit/time-entry/

Additional Information regarding new Login Experience

Starting July 1, You will log in to the “Brookdale Experience” site using your Brookdale Email address and password. Once you are logged into the “Brookdale Experience” site, the following applications will be just a click away and will open without prompting for the password again.

• • WebAdvisor Self Service
  • Brookdale Email
  • Canvas
  • Video Library

What will remain in WebAdvisor after July 1?

Faculty Roster and Grading will be the only items remaining in WebAdvisor after July 1. Therefore, WebAdvisor will only be visible to Instructors through the Brookdale Experience site. We will announce the transition timeframe for Grade submission and Roster views in WebAdvisor later. We will continue working on transition plans for Grade submission and Roster views and provide updates on testing, possible pilot opportunities, and timelines in late Summer or early Fall.

We hope these changes will simplify your experience of using critical business tools as we continue to make improvements.