Position Summary

Applewood Village, a FellowshipLIFE community, is seeking a Full time highly organized and customer-focused Marketing & Move-In Coordinator to support our sales and marketing team while ensuring a seamless move-in experience for new residents and their families three days a week..

This role serves as a key point of contact throughout the move-in process, coordinating paperwork, apartment readiness, resident onboarding, and marketing support activities. The ideal candidate is detail-oriented, enjoys building relationships, and thrives in a fast-paced environment where exceptional customer service is a priority.

 

Job Responsibilities

-Guide new residents and family members through the move-in process from reservation through move-in day.

-Prepare and manage lease agreements, settlement documents, and resident files.

-Collect deposits and ensure all required documentation is received and completed.

-Coordinate move-in dates, apartment readiness, utility setup, parking assignments, keys/fobs, dining accounts, and community access.

-Serve as the primary liaison between residents, families, sales, maintenance, housekeeping, and other departments.

-Assist new residents with a smooth transition into the community.

Apartment Turnover & Readiness

-Coordinate apartment turnovers and renovations with Plant Operations and outside contractors.

-Schedule apartment inspections and walkthroughs.

-Ensure apartments are move-in ready and meet community standards.

-Coordinate move-out inspections and apartment preparation for future occupancy.

-Marketing & Sales Support

-Support the sales team with administrative and customer service functions.

-Handle incoming inquiries and route calls appropriately.

-Manage event RSVPs and marketing databases.

-Assist with marketing events, community outreach programs, and resident engagement activities.

-Maintain marketing materials and inventory.

-Participate in sales meetings and prospect advancement discussions.

-Reporting & Administration

-Prepare weekly, monthly, and occupancy reports.

-Process expense reports, invoices, and related documentation.

-Maintain accurate records and resident information within CRM systems.

-Support data tracking and reporting initiatives for the marketing department.

 

Qualifications

Required:

-Minimum of 3 years of experience in marketing, sales support, customer service, administration, or move-in coordination.

-Strong organizational and multitasking skills.

-Excellent verbal and written communication skills.

-Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

-Ability to manage multiple priorities while maintaining attention to detail.

-Exceptional interpersonal and customer service skills.

Preferred: 

-Associate’s degree in Marketing, Business Administration, Communications, or a related field.

-Experience in senior living, healthcare, hospitality, real estate, or property management.

-Experience with CRM software such as Sherpa or similar systems.

 

Additional Information

Location: Applewood Village, Full Time

Department: Marketing & Sales

Employment Type: Full-Time

Reports To: Director of Sales & Marketing

Why Join FellowshipLIFE: At Applewood Village, you’ll be part of a mission-driven organization dedicated to creating exceptional experiences for residents, families, and team members. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact every day.

*FellowshipLIFE is an Equal Opportunity Employer.

Job Location: Freehold NJ

Salary Range: 60,000-65,000

Benefits: 

-401(k)

-401(k) matching

-Continuing education credits

-Dental insurance

-Employee assistance program

-Flexible schedule

-Flexible spending account

-Health insurance

-Health savings account

-Life insurance

-Paid time off

-Referral program

-Vision insurance

How To Apply: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=82d37c0b-8d90-4644-9da7-7c3f1b1ded3b&ccId=19000101_000001&jobId=921872&lang=en_US&source=IN

PK 8/12/2026