Use the links below to electronically submit the various Student Life & Activities club forms and proposals, as well as those used by academic classes.

Please click on each drop-down to learn more about the usage of each individual form.

Club Record Keeping Forms - Everything from re-registering, to adding new members, to forming a new club, and more!


Club Re-Registration Form

Each existing club that plans to be active during the 2024-2025 year must complete the re-registration form. You must log into your Brookdale student email account to access this form.

 

This form, completed in its entirety, must be submitted to Student Life & Activities by September 20, 2024 in order to be considered active during the 2024-2025 year.

Click here for the Club Re-Registration Form

 

Club Roster Add/Drop Form

Clubs must use this form to update their club’s roster on file with Student Life & Activities. You will need to log into your Brookdale student email account to access this form.

 

This form must be submitted after initial re-registration and whenever needed, as-necessary throughout the semester.

Click here for the Club Roster Add/Drop Form

 

New Club Application for Recognition

Complete this form to propose the formation of a new student club/organization at Brookdale Community College recognized by Student Life & Activities. You must log into your Brookdale student email account to access this form.

 

To be considered for recognition, new clubs must be found to be: unique in nature, fiscally responsible, & in alignment with the College’s mission.

 

After submission and verification by Student Life & Activities, new club applications will be forwarded to the Student Life Board for official review and vote for approval.

Click here for the New Club Application for Official Recognition

 

Club Lounge Locker Request Form

Clubs may use this form to request access to a locker in the shared Jersey Blues Club Lounge (SLC 114) for the 2024-2025 academic year. Lockers will be assigned on a first-come, first-serve basis.

Click here for the Club Lounge Locker Request Form.

Club Name Change Request Form

Clubs must use this form to request an official name change for their organization. You must log into your Brookdale student email account to access this form.

 

If approved, club constitutions need to be updated and submitted to Student Life & Activities as a result.

Click here for the Club Name Change Request Form

 

Guidelines to Writing a Club Constitution

The Guidelines listed below do not need to be printed/submitted to Student Life and are only for your reference/further information when updating an existing constitution and/or writing a new one.

Club/Organization Guidelines to Writing a Constitution

 

Club Meeting Minutes Template

This template can be used by clubs to take meeting minutes if you do not already have a format to follow. Club Meeting Minutes should then be posted to your club Canvas shell. and/or, emailed to Student Life.

Click here for the Club Meeting Minutes Template

 

Club Catering Request Form

This form should be utilized by clubs who have previously requested, through the On-Campus Program Proposal process, for access to club funds for food at meetings or events from our on-campus caterers/cafeteria.

 

Click here for the Club Catering Request Form

Club Proposals - Everything needed to host events on and off campus


Club On-Campus Program Proposal

Clubs must use this form to propose an upcoming on-campus, in-person event or program. You must login to your Brookdale student email account to access this form.

 

On-Campus Program Proposals should be submitted at least two full weeks prior to the anticipated program date so there is adequate time to obtain all event approvals.

Click here for the Club On-Campus Program Proposal

 

Club Off-Campus Travel Proposal

Clubs must use this form to propose an upcoming travel/off-campus event. You must login to your Brookdale student email account to access this form.

 

Club Travel Proposals must be submitted at least six weeks prior to the anticipated travel date.

 

All students included in the Travel Proposal must be current members of the club and listed on the club roster that is on file with Student Life & Activities.

 

All traveling club members must be at least 18 years old.

Click here for the Club Off-Campus Travel Proposal

 

Club Virtual/Online Program Proposal

Clubs must use this form to propose an upcoming virtual club event or program being hosted online. You must login to your Brookdale student email account to access this form.

 

Virtual program/event proposals should be submitted at least ten business days prior to the anticipated virtual program date.

Click here for the Club Virtual/Online Program Proposal

 

Club Fundraising Proposal
Clubs must use this form to propose fundraiser events, including on-campus or off-campus opportunities, intended to be held to directly benefit/raise funds for the club itself. You must login to your Brookdale student email account to access this form.
This form must be submitted at least 2 full weeks prior to your proposed fundraising date to secure all appropriate approvals.
Please be sure to include as much detail as possible for proposal approval consideration.

Click here for the Club Fundraising Proposal

Club Supplies Ordering Proposal

Clubs must use this form to propose the ordering of club supplies (example: office supplies) not associated with a specific on-campus or off-campus event.

Click here for the Club Supplies Ordering Proposal

W-9 Form

This form is needed to secure payment for any vendor the club has submitted a proposal to work with/utilize (whether company or individual).

 

This form must be completed by the vendor and returned to Student Life.

Click here for the W-9 Form

 

Student Life-Academic Class/Program Proposals


Academic Class/Program Travel Proposal

Faculty/Instructors may utilize this form to propose travel for their academic class or program. All academic class/program travel proposals will be reviewed by the Student Life Board for approval consideration.

 

Click here for the Student Life & Activities Academic Class/Program Off-Campus Travel Proposal

Class/Program On-Campus Program Proposal

Faculty/Instructors may utilize this form to propose programming for their academic class/program. All class program proposals will be reviewed by the Student Life Board for approval consideration.

 

Click here for the Student Life & Activities Academic Class/Program On-Campus Program Proposal