Clubs: Proposals & Forms

Student clubs and organizations must use this form as the first step to seeking program approval through Student Life & Activities. This is inclusive of any and all club events/programs taking place on-campus at Brookdale, off-campus/travel, ordering supplies/apparel, fundraising, catering requests, etc.

The 2025-2026 Club Program Proposal can be found linked here.

Each existing club that plans to be active during the 2025-2026 year must complete the re-registration form. You must log into your Brookdale student email account to access this form.

This form, completed in its entirety, must be submitted to Student Life & Activities by September 19, 2025 in order to be considered active during the 2025-2026 year.

Click here for the Club Re-Registration Form

Each SLA recognized club is required to submit a room reservation request form in order to secure a space for any on-campus club activity. This includes club meetings and club events.

Please note, this form is submitted directly to the college’s Scheduling Department. Once received, a representative from the college’s Scheduling office will contact the club to confirm if the space is available. If the requested space is not available, Scheduling will work with the club to identify another. Clubs must communicate all confirmed meeting/event logistics to Student Life.

• For club meetings: one reservation form may be submitted for the whole semester. Be sure to include all applicable details. A new form must be submitted at the start of each semester. In addition to submitting this form, clubs must also  communicate their meeting logistics to Student Life.
• For club events: the first step is to submit an On-Campus Program Proposal to Student Life for event approval. Once proposal approval is obtained, the club can then submit this Room Reservation Form to secure the event space.

Click here for the Club Room Reservation Request Form.

Clubs must use this form to update their club’s roster on file with Student Life & Activities. You will need to log into your Brookdale student email account to access this form.

This form must be submitted after initial re-registration and whenever needed, as-necessary throughout the semester.

Click here for the Club Roster Add/Drop Form

Clubs may use this form to request access to a locker in the shared Jersey Blues Club Lounge (SLC 114) for the 2024-2025 academic year. Lockers will be assigned on a first-come, first-serve basis.

Click here for the Club Lounge Locker Request Form.

Clubs must use this form to request an official name change for their organization. You must log into your Brookdale student email account to access this form.

If approved, club constitutions need to be updated and submitted to Student Life & Activities as a result.

Click here for the Club Name Change Request Form

This template can be used by clubs to take meeting minutes if you do not already have a format to follow. Club Meeting Minutes should then be posted to your club Canvas shell. and/or, emailed to Student Life.

Click here for the Club Meeting Minutes Template

This form should be utilized by clubs who have previously requested, through the On-Campus Program Proposal process, for access to club funds for food at meetings or events from our on-campus caterers/cafeteria.

Click here for the Club Catering Request Form

Complete this form to propose the formation of a new student club/organization at Brookdale Community College recognized by Student Life & Activities. You must log into your Brookdale student email account to access this form.

To be considered for recognition, new clubs must be found to be: unique in nature, fiscally responsible, & in alignment with the College’s mission.

After submission and verification by Student Life & Activities, new club applications will be forwarded to the Student Life Board for official review and vote for approval.

Click here for the New Club Application for Official Recognition

The Guidelines listed below do not need to be printed/submitted to Student Life and are only for your reference/further information when updating an existing constitution and/or writing a new one.

Club/Organization Guidelines to Writing a Constitution

Faculty/Instructors may utilize this form to propose travel for their academic class or program. All academic class/program travel proposals will be reviewed by the Student Life Board for approval consideration.

Click here for the Student Life & Activities Academic Class/Program Off-Campus Travel Proposal

Faculty/Instructors may utilize this form to propose programming for their academic class/program. All class program proposals will be reviewed by the Student Life Board for approval consideration.

Click here for the Student Life & Activities Academic Class/Program On-Campus Program Proposal