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I. Title of Regulation
II. Objective of Regulation
To specify a means by which a student’s academic performance can be evaluated and recorded.
Bylaws of the Board of Trustees, Section 1.3034(m)
IV. Regulation Statement
The assignment of permanent grades by the instructor is as follows:
A = 4.00
A- = 3.67
B+ = 3.33
B = 3.00
B- = 2.67
C+ = 2.33
C = 2.00
D = 1.00
F = 0.00
P = 2.00
NC = 0.00
A student’s grade point average for a term is computed by multiplying credits earned times grade points and dividing the total by the number of credits attempted.
P and NC are not calculated into a student’s GPA. Grades earned in foundational skills courses are not calculated into a student’s GPA.
The following designations are initiated by students and are reflected on a student’s academic record.
AUD = Audit, no grade points assigned
W = Withdrawal, no grade points assigned
PASS / NO CREDIT OPTION FOR ABOVE ZERO-LEVEL COURSES
A student may take a course at the 100 level or higher on a Pass/No Credit basis. A grade of Pass is earned if the student completes the course at the “Satisfactory” I level or above. A grade of “No Credit” is recorded if the student fails the course or completes the course at the “Marginal” (D) level. A student may change from Pass/No Credit to the AF grade option or from the A-F grade option to Pass/No Credit, up to the end of the third week of the Fall or Spring terms or 20% of any shorter term. A maximum of two courses (maximum 8 credits) taken on a Pass/No Credit basis may be used toward the degree. This option may not be used for a course in the student’s major.
A student who wishes to attend a class but does not want to receive credit or a grade may register for a class and request permission to audit it. All tuition and fees are charged for courses audited.
Students may not change from credit to audit or from audit to credit after the end of the Add/Drop period.
An Incomplete is a temporary grade that may be assigned at the discretion of the instructor for students who have extraordinary circumstances of documented hardship or emergency. Eligible students are those who have been actively participating throughout the term and have completed a significant portion of the course in a satisfactory manner.
The Incomplete process outlined below must be followed:
- The student presents the appropriate documentation to the instructor.
- The instructor produces an Incomplete contract or agreement that specifies work to be completed, the standard of performance for the work, and by what deadline.
- The Incomplete contract or agreement must be signed and/or mutually agreed upon in writing by both the instructor and the student.
- All course work agreed upon must be completed by the twenty-first day after the end of the current semester or term, exclusive of official college closings.
- When a student completes the work satisfactorily by the deadline, faculty will submit a change of grade.
- If the terms of the contract/agreement are not met, the Incomplete will be changed to an F or NC by the Registrar.
- The Registrar will notify students of the grade change by email.
For the purpose of calculating academic standing, the Incomplete will be treated as an F or NC.
- A student with any questions about the impact of the Incomplete is advised to speak to an Advisor or Counselor.
CHANGE OF GRADE
If a student thinks a grade received was not a true representation of his/her efforts, then the student should consult with the faculty member. If a decision to change the grade is made, then the faculty member will submit a change of grade form. A change of grade may be submitted only by the appropriate instructor, department chair or Academic Division Dean. In the event the instructor is no longer affiliated with the College, the Department Chair or Academic Division Dean may submit the change of grade. Students are advised to check their online information from the Brookdale home page a few weeks later to make sure the new grade has been properly recorded on their transcript.
GRADE CHANGES – TIME LIMIT
Grade changes should be made as soon as an error is detected or an appeal is granted.
All grade changes must be submitted within one year of the original grade assignment, to the Registrar’s Office by the instructor or a designee.
All grade changes exceeding the one-year time limit require the Institute Dean’s and Vice President of Learning’s written approval.
Students are responsible for accessing their grades through their online accounts.
GRADING SYSTEM MODIFICATIONS DURING PERIODS OF SIGNIFICANT DISRUPTION OF COLLEGE OPERATIONS
If an event causes significant and prolonged disruption of College operations, the President of the College may activate the following grading system modifications:
- Establish an additional opportunity for students to change from the A-F grade option to Pass/No Credit grading option. Students enrolled in all courses shall have the right to choose the Pass/No Credit option irrespective of the number of credits and the type of courses being taken. Faculty shall submit traditional letter grades to the Registrar, and students will have the option of converting those grades to Pass/No Credit by a date to be specified by the Registrar. As in a normal semester, a “Pass” shall equate to a “C” or better; “D” and “F” grades shall equate to “No Credit.” Grades of “Pass” or “No Credit” will not count toward a student’s GPA. Students should note that their choice to change to a Pass/No Credit option does not require a transfer-receiving-institution to accept the credit.
- A grade of “In Progress” (IP) may be assigned by the faculty in any course for which presence on campus or in a community agency is required to complete the class, and said presence is prevented by the disruption of college or agency operations. “In Progress” is distinguished from an “Incomplete” in that “In Progress” is the result of force majeure, rather than the responsibility of an individual student. A grade of IP must be changed to a grade within the A-F scale, or Pass/No Credit, within one year of the time that the IP grade was assigned. If the student fails to take advantage of any completion offers within one year, the IP will change to a failing grade.
The President of the College shall notify the Chief Academic Officer, the Chief Student Affairs Officer, the Chair of College-wide Governance, and the Chair of the Academic Standards Committee upon deciding to activate this grading system modification. The President shall explain the situation requiring the grading system modification and the anticipated timeframe of the temporary modification. This documentation shall be retained for inclusion in accreditation self-study reports.
GRADE APPEAL PROCESS
There is a student grade appeal process that provides an avenue to discuss and resolve problems that may arise with educational progress.
For a Grade Appeal to move forward, at least one of the following criteria must be present:
A data entry or arithmetic error was made.
The grade was determined by different standards than those used for other students in the course section.
Information regarding this process may be found in the Integrity portion of the Student Conduct Code and Academic Integrity Code. Further questions concerning the Grade Appeal Process should be directed to the office of the Vice President for Learning.
COURSE WITHDRAWALS (W)
Student-Initiated Withdrawal (W)
Students are allowed to withdraw from a course, without penalty, until four-fifths of the course or semester has been completed (i.e., the twelfth week of a fifteen-week course).
Administrative Withdrawal (W)
Administrative withdrawals require administrative and/or faculty action. In extreme circumstances, an administrative withdrawal may be authorized after the 12th week withdrawal deadline for one or more courses. This type of withdrawal can be recorded after a student’s performance has been evaluated and recorded by an instructor (i.e. a grade has been submitted). If a grade has been posted, the instructor must be consulted prior to any change of a letter grade to a withdrawal (W).
Upon initiation of all withdrawals the instructor and the student will be notified by the appropriate administrative office, and a W will be recorded on the student’s transcript.
Students are permitted to drop a course for any reason through the Add/Drop period. No record of the course will appear on a student’s transcript as this is not considered an official attempt.
- Administrative Drop Administrative drops require administrative and/or faculty action. Types that may occur are listed below.
- Students who fail to meet the pre- or co-requisites of a course will be administratively dropped from a class before the end of the Add/Drop period. Students are advised to speak with an Advisor prior to registering for a course with pre- or co-requisites.
- In certain special circumstances, students may be removed from all courses. There is no deadline, so this can occur after the Add/Drop period, after the 12th week, and possibly after a semester has been completed. Required documentation provided by the student will be reviewed by the Vice President for Student Success or his/her designee in consultation with all relevant faculty.
TRANSCRIPT AND GRADE REPORTS
All courses attempted must appear on grade reports and transcripts. Courses are not considered to be attempts in the following circumstances:
- If dropped through the Add/Drop period.
- If approved for an administrative drop.
Except for special circumstances, if a course is repeated, only the higher grade will be included in the GPA calculation.
V. Responsibility for Implementation
Vice President for Learning
Updated: July 2013
Revised: Fall 2015
Updated: February 2016 (clarification of the Grade Appeal Process)
Approved: President, 04/06/2020